Expense Management provides an integrated, scalable IT management solution for businesses of almost every size and market segment. From traditional PBX-based call accounting usage tracking to comprehensive telecom expense management (TEM), NEC’s solution offers a comprehensive approach to enterprises by enabling them with the ability to manage their communications environments and associated costs.

Alone or bundled, Expense Management modules deliver telecom expense management options aimed at reducing enterprise communications costs, increasing visibility and maximizing staff resources time including invoice and bill management, payment and allocation, chargeback and allocation reporting, contract management, help desk, budget management and dispute resolution, and management options.

How does it work? Invoice items originate from various sources such as a business’s telecommunication service provider and the devices they use to access their services (calling cards, mobile lines, landlines, circuits, etc.). Expense Management provides an analysis of all invoice data against the contract agreement between a business and their service provider. Real device usage, online inventory, as well as additional equipment and services can also be analyzed. This information can help businesses reduce the overhead costs caused by invoice and contract discrepancies, disputes and errors.

Businesses can set parameters to ensure that their content is consistent and includes the most up-to-date information regarding invoice dates, invoice status, invoice line item details and general summaries. Also, Expense Management can provide notifications to external systems to give further support to the enterprise invoicing process.

In addition, Expense Management delivers baseline communications usage information to corporate decision makers in a business-ready format. Armed with this information, department heads, business unit managers and decision-makers can make strategic, accurate assessments of services costs, business usage, and accountability for chargeback.